The idea of embracing meeting room management is a great strategy to improve workplace productivity. Making bookings more efficient, keeping spaces clean and full, encouraging best practices and making changes according to booking patterns could ensure that meetings go off in a seamless manner and end on time. To make these improvements easier to implement, consider using the right software to assist you in creating a seamless and user-friendly experience.

Meeting Room Management software allows employees to book a room and manage bookings using any device. It should, in the ideal Meeting Room Management scenario, provide real-time updates in order to prevent double bookings. It should also work with existing tools, such as calendar applications or collaboration platforms. Integration with digital signage applications will ensure that everyone is able to access the right information no matter where they are and what they’re doing.

A room scheduling policy is an excellent way to reduce the number of meetings that are cancelled and no-shows that cost money, time and resources. A simple policy that helps employees use smaller huddle room for two-person meetings and a larger conference room for groups of five people or more will save space and enable your employees to make the most of the use of the meeting rooms.

Implementing a modern booking system can help to improve the effectiveness of meeting rooms. The system will automatically cancel a booking if no-one signs in during the time allocated. This usually happens by sending an automatic reminder to both the event organizer and the attendees. The organizer will be able to reschedule the meeting for a different time and the room will be immediately accessible to other employees.