As an alternative to the traditional physical data rooms virtual deal rooms have become the standard software to share sensitive information. These platforms are widely employed to aid in facilitating due diligence in mergers and acquisitions, fundraising and IPOs among other business transactions. The success of the industry is dependent on a strong security system for online transactions. Cyber-attacks and data breaches can ruin a company’s reputation as well as their relationships with customers and investors.

One of the most important aspects to think about when choosing the right VDR is its security features. Look for a platform that has granular permission settings and multiple layers of authentication (e.g. Two-factor authentication, single sign-on and IP restriction are all ways to protect your private files from unauthorised devices. Idealerweise, the VDR could also incorporate digital rights management policies (DRM) which can be applied to specific files. This can stop unauthorised users from downloading and copying data.

When evaluating the various VDRs make sure to look on their websites for the security page. This should give you a sense of how the company is concerned about security. It should also inform you if they have an entire team dedicated to this purpose.

A VDR that allows for what is the best type of data room for me separate workspaces is an additional option to think about. This feature is essential to avoid projects from being duplicated and potentially revealing confidential information. It is essential to give each project a distinct name to allow them to be distinct in the VDR.