Virtual data rooms can be utilized by businesses who want a safe place to review and share sensitive documents. Its most frequently used application is due diligence for M&A but it can also be used by those who are merely thinking about buying, as they can review proposals from potential new business partners without worrying about their confidential information being leaked.

A good VDR can be used to secure confidential contracts, agreements and other documentation between employees and customers. Those working in the life sciences and technology industry are the most frequent users, but almost any company can benefit from having access to a datarooms virtual data room.

When you are choosing when choosing a VDR there are a few features you should look for. These include drag-and-drop uploading and bulk-uploading advanced tags and search filters, optical character recognition (OCR) tools for full-text search, automatic indexing of documents, dynamic watermarks for marking the pages that have been printed or viewed, as well as applications for viewing documents on the go. Many vendors offer free trial versions that permit you to test how the software functions and whether it is able to meet your needs.

It is also important to have excellent customer service, as well as compliance with security standards, such as two-factor authentication and IP-based access restrictions. It’s always a benefit when the vendor will help you customize the virtual data room using your own branding and the terms of service.